Contacts Live Pages Tutorial

Table Of Contents

Contacts Live Pages at a Glance
Creating a Book
   Adding Pages
   Adding Images to a Page
   Organizing Table of Contents
Organizing Pages in a Book
   Marking/Unmarking a Page for Publication
   Editing a Page
   Copying/Moving/Deleting a Page
Publishing a Book
Publication Themes
   Adding/Customizing a Theme
Sharing a Book with Contacts Live Pages Users
Creating a Book Backup
   Restoring from Backup
 

Contacts Live Pages at a Glance

Here is your Contacts Live Pages main window:

1. Contacts Live Pages toolbar includes the following function buttons:
   
    
   • Book – lets you manage Contacts Live Pages online books. Click to access pull-down menu to open book list or a book, create a new book, delete a current book, set book access rights for other users, access book and publication properties, backup, and restore a book
   • Page – lets you manage one or several pages. Click to access pull-down menu to add/edit/move/delete a page, organize pages in a book, and set them as published/unpublished
   • Tools – click to access the list of publication themes
     
      
2. Search box. Enter keyword or a phrase (e.g. "user guide") and click Go to see the list of pages where the search word is found.
3. Unpublished page indicator. A published page does not have “do not enter” sign on the page icon next to its name.
4. Indicator of another page level. Click “+” to expand.
5. Click to hide pages list pane. Page content pane will expand to occupy the whole browser window, as shown in the sample below:
   
   
   
    
6. Currently opened book title.
7. Currently opened page title.
8. Text field for META description.
9. Text field for META keywords.
   
    

Creating a Book

Depending on access rights set by a user with administrative privileges, you can create a new book and add pages to it. To start a new online book click Book -> Create New Book from Contacts Live Pages toolbar, indicate its title and id, and set access rights for users and groups to the new book (You can later change this information in Book -> Properties).

Adding Pages

To add a page to your book, click Page -> Add Page. In the “Add Page” window fill out the following information:

• Parent level - a level in the Table of Contents hierarchy where the new page will be placed
• Title – page title as it will appear in the Table of Contents and as a “title” tag in the page HTML source code
• Page ID – page unique identifier, can contain only Latin characters, numbers and dash (“-“)
• Page content in the HTML editor window
• META tags – keywords and descriptions to be used by search engines

The picture below shows the sample of a new page in Contacts Live Pages built-in HTML editor:

Adding Images to a Page

You can add images to your page content. Save a page and click Add Image on the right side of the content pane. Locate an image you would like to insert. Once it appears on the Images pane on the right of page editing window, click a place in the text and then a corresponding image.

Organizing Table of Contents

Click Page -> Organize Pages to organize TOC in your book. Click on a page and move it to any book level using up and down arrows. To delete a page, click Delete. Click Copy or Move to copy or move a page. If you do not want a page to appear in your book, but would like to retain its content, click Mark as Unpublished (click Mark as Published if you want an unpublished page to appear in a book)

Organizing Pages in a Book

Pages in your books can be reorganized, edited, copied, moved, deleted, etc. Click Page in Contacts Live Pages toolbar to see the list of operations on a page.

Marking/Unmarking a Page for Publication

A page marked for publication is listed in pages list pane with a “page” icon left of its title. A page marked as non-published is listed with a “page with do not enter” icon left of its title. All “published” pages appear in your online book when it is published on specified site, while “unpublished” pages are skipped.

To mark a page for publication, click on a page in pages list pane and then click Page -> Mark as Published. To mark a page “unpublished”, click on a page and then Page -> Mark as Published:

Editing a Page

To edit page title, content, META tags, etc, click on it in the pages list pane, and then click Page -> Edit Page in Contacts Live Pages toolbar.

Copying/Moving/Deleting a Page

To make a copy of a page, select a page in the pages list pane and then click Page -> Copy Page in Contacts Live Pages toolbar. The copy of a page will be displayed, which you can modify, save under a different name, etc.

To move a page to another level in your book’s TOC, click Page -> Organize Pages in Contacts Live Pages toolbar, select your page and then click Move.

To delete a page, select your page in pages list pane and click Page -> Delete Page.

Note: Once a page is deleted it cannot be restored.

Publishing a Book

You can publish your book online by specifying publication settings and properties. Click Book -> Publication Setup to specify the following settings:

• Publication Theme. Select a theme from the list that will determine how online book appears when published. Publication theme defines your book TOC and pages layout, headings and title’s format, text size, background and foreground colors, etc
• Language and Encoding. If your book is written in one of the languages included in your Contacts Live languages list, specify it in Language drop down list and the corresponding encoding in Encoding drop down list. The default encoding is ISO-8859-1
• Web address. Specify URL where your online book should be published and accessed
• Authorization access. Turn on “User authorization required” if you would like to provide access to the book to authorized users only. In this case users will be required to enter their logins and password
  
   

Before you save all publication settings, you can have a preview of your book as it will appear when published. Click Preview to open your book preview in a new window.

The picture below shows the preview of TOC and the first page of “British Royalty” online book published using “Spartan” theme:

Publication Themes

Your Contacts Live Pages include predefined themes for publishing your online books. Each publication theme defines “look and feel” of your book; i.e. its color, font, TOC and pages layout, title and heading text size, etc. You can publish every new book with a different theme, or choose one theme to represent your publishing trend and use it consistently.

Click Tools -> Publication Themes to see the list of publication themes.

Adding/Customizing a Theme

To create a publication new theme or modify an existing one, you are not required to have knowledge of HTML, CSS, or script language. Contacts Live Pages provides you with a theme constructor that creates a theme based on your choices of elements layout and format.

Click on any theme from the publication themes list (Tools -> Publication Themes) to display publication theme constructor. All the formatting elements are listed on the left of the constructor window; e.g. Book Header, Book Name, Search Panel, TOC Header, etc. Clicking on a formatting element will display its description and properties in the center of the window and a theme’s preview on the right.

The picture below shows “Spartan” theme constructor. The picture displays properties and Preview pane for Book Name element:

To customize a theme from the list, click on a theme to open its publication theme constructor and modify any of its properties. The preview is updated automatically every time you change a formatting property.

To create a new publication theme, click Tools -> Publication Themes and then Add New Theme. Enter the name of your new theme and specify the type of its TOC: Tree (TOC appears on the book’s left hand side) or Plain (the book appears on one page with TOC). You can then specify formatting properties in publication theme constructor.

Once you save the changes, your new or modified publication theme appears in the list and can be used to publish online books.

Sharing a Book with Contacts Live Pages Users

To share your book with other Contacts Live Pages users and user groups, you need to set access rights to a book. Access rights setting can be done by a user with administrative privileges. Open a book and click Book -> Access Rights from Contacts Live Pages toolbar. Click on Users and Groups tabs to set/modify access to the book for users and user groups.

The following are available levels of access to a book:

Read (R) – a user (user group) can read the book
Write (W) – a user (user group) can add/modify pages in this book
Full (F) – a user (user group) can add/modify pages, books & permissions

When setting access level to a book, the combination of personal and group access rights will be applied, e.g. if user Ann belongs to a group which has R (Read) access rights, then Ann has an effective permission as in the table below:

 

Personal Permission	Group Permission	Effective Permission
-	R	R
RW	RW	RW
RWF	R	RWF

 

Note: Setting access rights to a book can be done by a user who has F (Full) access level to this book or by an account administrator in "Users & Groups" window.

Creating a Book Backup

You can create a backup copy (ZIP archive) of your book and download it to your local computer. Open a book and click Book -> Backup from Contacts Live Pages toolbar. Click OK to create a backup and then Download backup file to open the file or save it on your computer.

Note: Backup process may take longer if your book has a large number of pages

Restoring from Backup

To upload a backed up copy of a book to Contacts Live Pages, click Book -> Restore. Locate the backed up file, indicate unique book id, and click Restore. You book will be added to Contacts Live Pages.